Please read this guidance before circulating your call for papers and submitting your session proposal.
Session organisers are responsible for soliciting and selecting contributions to their session, and returning a completed session proposal form to the organisers containing details of all papers/presentations for the session. They are also responsible for ensuring that their contributors register to attend the conference by the early bird deadline of Friday 8 June 2018.
If you have any questions about organising a session for the conference, please contact the organisers at firstname.lastname@example.org.
Sessions may take the form of presented papers, panels, practitioner forums, discussions, workshops, or something else. Innovative sessions and formats are encouraged. More information about innovative formats is available here.
Sessions are scheduled into timeslots of 1 hour 40 minutes long. A session may not normally occupy more than two of these timeslots in the conference programme. Any session organiser who thinks they will need more than two timeslots is encouraged to contact the conference organisers well in advance of the session proposal deadline to discuss this.
An individual may not normally make more than two substantive contributions to the conference programme. Please remind contributors of this requirement when accepting paper proposals for a session. The conference organisers will also contact individuals making multiple programme contributions once all session proposals have been received.
Session organisers should ensure that they have sufficient confirmed contributors to allow the session to go ahead if one or two withdraw. For paper sessions, we will consider those with four papers provided there are contingencies for replacing papers should any of the papers be withdrawn. For sessions with fewer than five papers, all presenters must register by the early-bird registration deadline (Friday 8 June 2018) so that the session can be confirmed as going ahead for the programme.
All sessions will be reviewed by the AC2018 Conference Planning Committee before being accepted for the conference. The organisers hope to confirm formal acceptance of sessions by email before the end of March 2018.
Publishers or others proposing a plenary lecture or other high-profile event for the conference programme are encouraged to contact the conference organisers (email@example.com) as soon as possible to discuss this.
We have very restricted capacity for distance participation at AC2018. Presenters and session organisers who are considering a virtual element and distance participation are encouraged to contact the conference organisers (firstname.lastname@example.org) as early as possible, and well in advance of submitting a session proposal. Please note that session proposals including a virtual element and/or distance participation will need to present a clear rationale for including this element. A registration fee still applies for distance participation; please contact the organisers for more information.
Every effort is made to prevent timetable clashes for individuals in the conference programme and to minimise clashes for sessions sponsored by the same Research Group, or on a similar topic. In some cases, clashes cannot be avoided. All conference participants are asked to check the provisional programme carefully and advise the organisers of any potential problems, and to then also check the final programme for any changes.
Session organisers are asked to be as flexible as possible about scheduling arrangements, and to advise the conference organisers as early as possible about potential conflicts or challenges and special requirements (including AV/IT and room setups) that may affect the timetable.
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