Guidance for presenters

Please note that the call for sessions, papers and posters has now closed.

Contributions

• An individual may not normally make more than two substantive contributions to the conference programme (paper presenter, panel member, discussant, etc.).

• For timetabling purposes, a substantive contribution is defined as one where the individual concerned needs to be present in the session room, and so can include session organiser if attendance is necessary. For individuals proposing multiple co-authored papers, an alternative presenter must be clearly nominated at the time of submitting the session/paper.

• No official limit is placed on the number of times an individual can be chair of a session, but the conference organisers may not always be able to schedule sessions to prevent timetable conflicts.

• A single paper may only be presented once at the conference; that is, the same paper cannot be presented in multiple sessions. If you propose multiple papers for the programme, the conference organisers may contact you to clarify that these contributions are suitably distinct.

Eligibility to contribute

• We welcome attendance and participation from all members of the geographical and related communities/disciplines and other interested parties.

• Anyone can participate in the annual conference, and you do not need to be an RGS-IBG Fellow or member to attend (though discounted registration is available for those categories).

• You do not need to be a member of a Research Group to propose a contribution to a Research Group sponsored session.

• International delegates are especially welcome to propose a contribution to an organised session, or to organise a session.

• Given the content and nature of the annual conference, most student attendees are ordinarily at postgraduate level. If you are a student who is under 18 and are interested in participating in the conference, please contact the conference organisers at ac2018@rgs.org to discuss this before submitting a proposal or registering.

Registration requirements

• All programme contributors, except non-attending co-authors, must register to attend the conference by the early bird registration deadline (Friday 8 June 2018), and pay the appropriate registration fee.

• Some delegates, particularly those from low-income countries, may be eligible to be invited by a Society Research Group to receive waived registration fees as a Research Group Guest. Please contact the Research Group sponsoring your session, or the conference organisers, for more information; applications must be submitted by the Chair of the Research Group in question.

We have very restricted capacity for distance participation at AC2018. Presenters and session organisers who are considering a virtual element and distance participation are encouraged to contact the conference organisers at ac2018@rgs.org as early as possible, and well in advance of submitting a session or paper proposal. A registration fee still applies for distance participation; please contact the organisers for more information.

The Society does not publish a proceedings of conference, either online or in print. Paper titles will appear in the printed programme book, while abstracts will be available online and in the conference programme app. The conference organisers therefore do not require authors to submit their full paper to us before or after the conference. Session chairs or convenors may request a copy of the paper/presentation from authors to help with discussion in the session, but this is at their discretion.

If authors require confirmation of paper acceptance, for example for funding applications, please contact ac2018@rgs.org for assistance. These are unlikely to be issued earlier than late March 2018.